Meeting Duration: 6:30pm to 8:00pm
Board Members Present: Debbie Aretakis, Scott Aurand, Sean Riley, and Kim Johnson (Absent: Marc Bohn and ST Womack)
Non-Board Homeowners Present: None

• February Meeting Minutes: Board meeting minutes from February 7, 2023, were approved.
• Homeowner Agenda Items: No homeowners present.
• General Board Business:
  • A post card with wrong date for Annual Meeting was mailed. A post card with correct date was mailed out and received by homeowners March 6. Kim also posted the correct date on the Homestead Facebook page.
  • Altitude Law response to Feb. 8 email on Security Cameras & HOA Document Retention:
    • On potential liability associated with installing security cameras: “In general if you are installing monitoring cameras (security implies active monitoring and responses), there is no liability.  We strongly recommend adopting a camera policy identifying the reason for the cameras, who may access, and how long you keep the images.”
    • On HOA Document Retention: “Generally speaking, you need to keep meeting minutes and notice into perpetuity, but stuff that relate to old improvements, contracts outside of two years or the warranty period.  The rest if older than 7 years can be destroyed.” Need to follow up with Altitude for clarification on whether items 2 years old and older can be destroyed.
  • Debbie forwarded Altitude Law March Newsletter to the Board. Board may want to review and attend seminars
  • Debbie forwarded InterCanyon Fact sheet to the Board.
  • Board Transition – April Board Meeting
    • Two open Board seats to be filled at Annual Meeting
      • Debbie called a few homeowners to encourage they volunteer for the boardRequest for volunteers included in Annual Meeting Postcard
      Debbie will provide copies of HHA documents for future use as templates (Agendas, Newsletters, etc.)Location & Date of next Board Meeting: Suggest April meeting be on 1^st Tuesday on April 4 at 6:30
    • Send Board updates to Dave Pond to update web site.
    • Suggestion to have Kim & Debbie join the April Board to facilitate smooth transition.
  • Weiss Property – New Tenants: Brian Henderson and Alexandra Stokes, bhenderson@gmail.com
    • Kim sent welcome letter
  • Marc – Update New HHA Sign Policy; Rec’d Jan 19 email approval of final draft from Dave Firmin, Altitude Law
  • Deb to resend Jeffco HOA Registration info for new board to discuss next mtg – Done
    • New Board to update Jeffco Registration- for Association Board members
  • Future Project – Boxes of HOA old board documents inherited from prior HHA President, Keith Sargent, that have been passed around (prior to 2020 renewal of the covenants)
• Treasurer’s Report: Debbie (in ST Womack‘s absence) provided a dues update, noting that all but 27 homeowners had paid 2023 dues as of Sat 3/4.
• Architectural Update: Sean Riley noted that the Womack deck update and retaining wall project was approved.
• Maintenance Update: Scott Aurand said he is continuing to contact Jeffco for traffic radar trailer.
• Secretary’s Report: Marc Bohn was absent. 
• Social Committee Update: Kim Johnson provided a Social Committee update:
  • John Key and Madison Shoemaker had a baby boy 3 weeks ago – name, Grayson. Kim sent a gift from the HOA. Thanks Kim!
  • Kim sent welcome letter to new homeowners on Stonewood, Chris McGovern & Jamie Magyar
  • Homestead Homeowners Directory is up to date.
• Homeowner Communications Update: Debbie Aretakis provided a homeowner communications update:
  • Annual Meeting, March 11, 2023 – Update & “To Dos”
    • AV run through Friday, 3/3
    • Received two Zoom requests so far
    • All Board Members – Annual Summary, Committee Updates – please be concise, we have a packed agenda
    • Meeting Agenda completed (Debbie)
    • Confirmed Speakers (Debbie)
      • Keith Sargent – may or may not attend; referenced Water Company Meeting
        • Sunday March 19, 2023, at The Barn at Evergreen Memorial Park, 26624 N Turkey Creek Rd, Evergreen, CO 80439.
      • Greg Barnes – Security Cameras
      • Chief Shirlaw – Intercanyon update
      • Sharon Malek – HEAT update; will distribute hand outs
    • Postcard meeting & dues reminder creased and printed. Mailed on Feb. 28. (Debbie)   
    • Debbie printed ballots and will bring to meeting; 10 proxy ballots have been received
    • ST printed mailing labels for postcard mailing
    • ST will bring print out of Homeowners list with status of dues payment (needed to confirm eligible to vote)
    • ST will collect proxy vote forms and bring to meeting
    • Volunteers to assist with signing in homeowners and counting ballots – Rich & Linda Miner, Lynn Womack
    • Kim & Ginny: Traveler coffee / doughnuts 40 people
    • Sean – update and put out sandwich board with meeting info
    • Debbie arranged update on chalkboards with reminder 1 week before
    • ST has a webcam to bring – tested with Zoom & Deb’s laptop; also test Zoom from ICFD
    • Nametags – Kim & Ginny
    • Debbie printed out agendas to hand out
• Miscellaneous Updates:
  • HOA Document Storage: Please send relevant documents or emails to Ginny Riley for storage (e.g., architectural approvals, legal, miscellaneous).
• Next Meeting: Tentatively April 4, 2023; host TBD.