Meeting summary
Quick recap
The meeting focused on general business and updates for the neighborhood association. Homestead and BJ discussed finalizing and sending out past due notices for delinquent dues. The group decided to hold the annual picnic at the community center rather than at Ray Lopez’s property to avoid logistical issues. BJ provided the treasurer’s report, noting routine expenses and upcoming payments. Patrick reported no new maintenance issues, and Chris confirmed conditional approval for a workshop construction on South Mariposa. The group briefly discussed bear sightings and a water leak notice from Homestead Water Company, with no further action required. The conversation ended efficiently with no other major issues raised.
Next steps
BJ
- Contact the community center to lock in the date of September 12th for the picnic and put the announcement up on the chalkboards.https://tasks.zoom.us?meetingId=izcUo9XaSv2AM%2FeaKRC8aQ%3D%3D&stepId=77a3b8a2-9782-11f1-a60b-1acb12eb6a48
- Pay the PO box fee for this month.https://tasks.zoom.us?meetingId=izcUo9XaSv2AM%2FeaKRC8aQ%3D%3D&stepId=77a3bb9a-9782-11f1-b749-1acb12eb6a48
- Handle the documents for the closing of the property at 8286 South Alt.https://tasks.zoom.us?meetingId=izcUo9XaSv2AM%2FeaKRC8aQ%3D%3D&stepId=77a3be70-9782-11f1-95e5-1acb12eb6a48
Chris
Homestead
Michael
- Call a lawyer to discuss next steps for the 3 really old delinquent members, then send an email to all members outlining the next steps.https://tasks.zoom.us?meetingId=izcUo9XaSv2AM%2FeaKRC8aQ%3D%3D&stepId=77a3adf2-9782-11f1-977e-1acb12eb6a48
- Send out the updated digital file to all members for final review and comment, then make it available on the digital drive.https://tasks.zoom.us?meetingId=izcUo9XaSv2AM%2FeaKRC8aQ%3D%3D&stepId=77a3b550-9782-11f1-80d5-1acb12eb6a48
Summary
Business Matters and Scheduling
The group met to discuss business matters, with Homestead and BJ scheduling a time to review past due notices the following day. The conversation briefly touched on a potential gas meter change at Homestead’s property, which could result in a price increase. The conversation ended with Michael asking whether to handle general business items or chair reports first.
Delinquent Dues Letter Process
The team discussed sending out letters to members with delinquent dues, with Homestead confirming the letters are prepared but need final review with BJ before sending. Homestead committed to finalizing and sending letters to all members except the three oldest delinquent cases by the next day before traveling to Tennessee. Michael agreed to contact a lawyer regarding the three oldest delinquent cases and will send an email to the team outlining next steps.
Team Responsibilities and Picnic Planning
The team discussed note-taking responsibilities, with Chris agreeing to take notes and pass them to Sylvia. Michael mentioned that digital file corrections were being finalized and would be shared for review by the end of the week. The group also discussed the possibility of hosting a picnic at Ray Lopez’s place, though this was left as an open question for further discussion.
Community Center Event Planning
The group discussed holding an event at the community center instead of a private property, with Michael expressing that using the community center would be easier and eliminate concerns about weather and porta potty requirements. All participants agreed to hold the event at the community center, though the responsibility for contacting the community center and arranging the details from last year was left unclear at the end of the discussion.
Meeting Rescheduling Discussion
The group discussed rescheduling a meeting originally planned for late September due to multiple participants’ availability conflicts. BJ and Chris both mentioned having significant commitments in September. The group agreed to target September 12th as a potential new date, with BJ tasked to contact the community center to secure the space.
Treasurer’s Report and Property Updates
BJ provided the treasurer’s report, noting a $24 electricity charge and $25 Secretary of State fee, with three additional checks pending cashing. The PO boxes were due for renewal, which was within budget. Michael mentioned a property closing at 8286 South Alt and indicated that documents would need to be sent. The conversation ended with Michael asking Chris about obtaining a picture or sketch of a workshop, though this topic was not resolved in the transcript.
South Mariposa Project Plan Review
Chris and Michael discussed a preliminary set of plans submitted for a project at South Mariposa, which they conditionally approved pending receipt of engineered building plans. They noted that while the current plans were detailed, a stamped version might be required for permits, though they were uncertain about Jefferson County’s requirements. The conversation briefly touched on local bear sightings in the neighborhood.
Neighborhood Water Leak Investigation
The group discussed a water leak issue in the neighborhood reported by the Homestead Water Company. Michael and Patrick both checked their properties for wet spots but found nothing, and Patrick mentioned the company would conduct a systemic analysis by temporarily shutting off water at different locations. The group concluded that since they hadn’t heard any updates, the situation was likely resolved.