Meeting Duration: 6:30pm to 7:30pm
Board Members Present: Sean Riley, Scott Aurand, Marc Bohn, ST Womack, Pat Friel, and Mike Willemin
Non-Board Homeowners Present: Debbie Aretakis, Kim Johnson, and Dana Correll

• Meeting Management: To close tenure as President, Debbie Aretakis invited to chair meeting
• March Meeting Minutes: Board meeting minutes from March 7, 2023, were approved.
• Annual Meeting Minutes: Minutes from March 11, 2023 Annual Meeting still being drafted. Marc Bohn will circulate draft minutes for Board review.
• Homeowner Agenda Items: No additional agenda items proposed.
• Open Board Positions:
  • Pat Friel was elected at Annual Meeting to fill one of the two open Board positions.
  • Dana Correll said she wasn’t interested in filling the other open Board position but was willing to assist the Board as a volunteer, as needed. Mike Willemin said he could fill the other open Board position, which other Board members approved.
  • Board unanimously approved Mike to fill open Board position.
• Election of Officers: Board needs to elect a new President, Vice-President and slate of officers and committee heads.
  • Debbie Aretakis ran through obligations of each position, including President, Vice-President, Secretary, and Chairs of Architectural, Maintenance, and Social Committees.
  • ST Womack indicated an interest in continuing as Treasurer, while Scott Aurand likewise indicated an interest in continuing as Chair of Maintenance Committee. Scott also indicated an interest in the Social Committee.
  • Marc Bohn and Sean Riley indicated no preference regarding their current Secretary and Architectural Committee positions.
  • Michael Willemin said he was willing to fill any position except for President but expressed a preference for Chair of Architectural Committee.
  • Sean said he was willing to serve as President or Vice-President, as needed. He also indicated support for Michael assuming the Chair of Architectural Committee position, suggesting that he could aid with the transition by coaching Michael on what the position requires and how to handle requests.
  • After Dana declined nomination to serve on the Board, Debbie suggested she could still support the Board by volunteering as Chair of the Social Committee (a position that does not require a Board member position). Dana said she would be happy to assume this role.
  • Pat signaled an interest in serving as Chair of Maintenance Committee. Scott said he had no issue with that, but would prefer to serve as Vice-President than Secretary (a position he’s previously filled). Marc said he was fine continuing on as Secretary.
  • Motion to fill open Officer and Committee Chair positions as outlined below carried unanimously:
    • President: Sean Riley
    • Vice-President: Scott Aurand
    • Treasurer: ST Womack
    • Secretary: Marc Bohn
    • Chair of Maintenance Committee: Pat Friel
    • Chair of Architectural Committee: Mike Willemin
    • Chair of Social Committee (Non-Board): Dana Correll
  • Kim Johnson said she would: 1) provide Dana with template letter to welcome new move-ins to the community, and 2) hand over HOA directory updates to Marc because he holds full editor access on the HOA website.
    • ST, who handles status letters for new home sales, said he would communicate new move-ins to Dana.
    • Debbie mentioned that HEAT is also a resource in this area because Jackie White, the head of HEAT, is a realtor and tracks new move-ins.
• General Business: Debbie Aretakis noted that:
  • Changes will be coming to the Homestead Water Board, with Keith Sargent stepping down as Treasurer.
  • She has been forwarding Altitude Law Newsletters and seminar announcements to the Board, which the Board may want to review.
  • She forwarded InterCanyon Fact sheet on proposed fire district consolidation to the Board.
  • She provided a box of archival / HOA documents to Sean Riley.
  • The Homestead HOA registration needs to be updated and sent to Jeff County with names of newly elected Board members. HOA’s website likewise needs to be updated to remove Debbie and Kim Johnson and list newly elected Board.
• Treasurer Update: ST Womack provided a financial update:
  • There are still six homeowners that have yet to pay their 2023 annual dues.
    • ST sent a postcard to the seventeen homeowners who hadn’t paid the annual dues by the deadline.
    • Pursuant to the new HOA policies, he is preparing to send the first notice after 30 days, including all of the wording the lawyers requested.
  • ST also provided the following refunds: 1) $80 to homeowners that had actually paid their dues during the grace period; and 2) a homeowner that overpaid (mistakenly paying twice).
  • Introduction of the electronic payment option was successful. Though the majority of homeowners still paid by check, a large minority paid via Venmo or Zelle.
• Architectural Update: Sean Riley said the Committee received a request from the Aretakis family to approve repair of their deck. The work will involve repairing and resurfacing the deck, while keeping the same color. Because this is the repair of an existing deck that doesn’t involve meaningful change to the exterior appearance the project is not covered by the HOA Covenants and therefore requires no approval.
• Maintenance Update: Scott Aurand reported that:
  • He has continued to reach out to Jefferson County and leave messages to request installation of new speed limit signs and monitoring by the traffic radar trailer.
  • He noted that his contact on the Jeffco Road Bridge advisory committee has stepped down, so we’re essentially starting over in our efforts to request paving / repair of the potholes and road damage on Flint near South Turkey. He will work with Pat Friel to submit a new online request for the roadwork.
• Secretary’s Report: Marc Bohn said will seek to finalize the draft minutes from the Annual Meeting as soon as possible.
• Social Committee Update: No Social Committee update.
• Homeowner Communications Update: No homeowners communications to update on.
• Miscellaneous Updates:
  • HOA Document Storage: Please send relevant documents or emails to Ginny Riley for storage (e.g., architectural approvals, legal, miscellaneous).
• Next Meeting: Tentatively May 2, 2023.